Privacy Policy

1. Name and Contact Information of the Controller
The controller responsible for data processing on this website is:

HB Greentech Partners GmbH
Curienstraße 1
20095 Hamburg
Tel: (+49) 172 4233433
Email: contact@greentech-partners.com

Represented by the Managing Directors:
Christian Busdiecker, Marc Hamer

If you have any questions about this Privacy Policy or the processing of your data, you can contact us at any time.

2. What Data Do We Collect?
We only collect data that is necessary for the operation and functionality of our website or the application process. Specifically:

Automatically Collected Data
When you visit our website, the following data is automatically collected:

• IP address (anonymized where possible)
• Browser type and version
• Operating system
• Referrer URL (the previously visited website)
• Date and time of access

This data is used to ensure the technical functionality and security of our website.

Voluntarily Provided Data
If you contact us via a form, email, or other means, the following data may be collected:

• Your name
• Your email address
• Additional information you share in your message

3. Recipients and Categories of Recipients
To process your personal data for the purposes described above, your data may be shared with external service providers and partners.

3.1 External Service Providers (Processors)
We work with external service providers who act on our behalf. These providers process personal data exclusively based on our instructions and under a data processing agreement in accordance with Art. 28 GDPR. This includes, for example:

• IT hosting, maintenance, and support
• Shipping and mailing service providers

The service providers only receive the data necessary to provide their respective services. They are prohibited from using your data for their own purposes, especially for advertising.

3.2 Cooperation Partners, Consultants, and Freelancers
We collaborate with other consulting firms, specialized freelancers, and project-based partners to deliver efficient and customer-oriented services. These partners process your data exclusively to the extent required to fulfill the agreed services.

3.3 Other Recipients and Third Parties
In certain cases, personal data may be shared with other recipients to meet our contractual or legal obligations. This includes:

• Credit institutions and payment service providers (for payment processing)
• Public authorities or government bodies (when legally required)
• Cooperation partners in specific projects

4. Data Processing in Applications
Notice Regarding Email Applications

Please note that we prefer to receive applications via our application portal. If you nevertheless choose to apply via email, please be aware that email attachments are generally not encrypted. This poses an increased risk to the security of your data, as emails can potentially be intercepted by unauthorized third parties during transmission.

If you apply to us via email, we process the personal data you provide solely for the purpose of conducting the application process.

Purpose and Legal Basis
The processing of your application data is based on Art. 6(1)(b) GDPR (pre-contractual measures) and, if applicable, Art. 9(2)(b) GDPR (data required to fulfill obligations under labor law).

Scope of Data Processing
The data processed includes, but is not limited to:

• Name, contact information (e.g., phone number, email address)
• Application documents (e.g., cover letter, resume, certificates)
• Any additional information you voluntarily provide

Retention Period
We retain your data for the duration of the application process. After the process is completed, your data will be deleted no later than 6 months after the decision is communicated, unless a longer retention period is required by law or you have expressly consented to an extended retention period (e.g., inclusion in a talent pool).

Sharing of Data
Your data will only be shared with third parties if this is necessary for the application process (e.g., within affiliated companies) or if required by law.

Your Rights
You have the right to request information about the data we store about you, correct inaccurate data, request deletion, or object to processing. Please contact us at the above contact information to exercise your rights.

Data Security
We implement technical and organizational measures to protect your application data during transmission and storage from unauthorized access.

5. Cookies
We use only technically necessary cookies to ensure the functionality of our website. For more information, please refer to our Cookie Policy.

6. Legal Basis for Data Processing
The processing of your data is based on the following legal grounds:

• Art. 6(1)(b) GDPR: Processing necessary for the performance of a contract or pre-contractual measures.
• Art. 6(1)(f) GDPR: Legitimate interest in ensuring the security, functionality, and optimization of our website.

7. How Long Do We Store Your Data?
We store your personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law.

8. Your Rights
Under the GDPR, you have the following rights regarding your data:

• Right of access (Art. 15 GDPR): You can request information about the data we store about you.
• Right to rectification (Art. 16 GDPR): You can request the correction of inaccurate or incomplete data.
• Right to erasure (Art. 17 GDPR): You can request the deletion of your data.
• Right to restriction of processing (Art. 18 GDPR): You can request the restriction of the processing of your data.
• Right to data portability (Art. 20 GDPR): You can receive your data in a machine-readable format.
• Right to object (Art. 21 GDPR): You can object to the processing of your data based on legitimate interest.
• Right to lodge a complaint: You can file a complaint with the relevant data protection authority.

To exercise your rights, please contact us at the above email address.

9. Data Security
We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

10. Links to External Websites
Our website may contain links to third-party websites (e.g., LinkedIn). We are not responsible for the data protection practices of these websites.

11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy in response to changes in legal requirements or our services. Last updated: January 2025. The current version is always available on our website.

Data Protection Officer
HB Greentech Partners GmbH
Curienstraße 1
20095 Hamburg
Email: datenschutz@greentech-partners.com